Wednesday, May 28, 2014

Memorandum of Association as per Companies Act 2013



MEMORANDUM OF ASSOCIATION [MOA]

OF

          Private Limited

Company Limited by Shares

Indian Non-Government Company

Having share capital

Incorporated under THE COMPANIES ACT, 2013

(NO. 18 OF 2013)

1st    The name of the company is ‘‘                                    PRIVATE LIMITED’’.

2nd   The registered office of the company will be situated in the State of Madhya Pradesh.

3rd  (a) The objects to be pursued by the company on its incorporation are:—

1.        To plant, grow, cultivate, produce, and raise plantations of various forest species of proven utility and other agricultural, plantation, horticultural crops, medicinal and aromatic plants and to buy, sell, export, import, process, distribute, supply or otherwise deal with all kinds of forest crops, natural products, agricultural, plantation and horticultural crops, medicinal and aromatic plants.

(b) Matters which are necessary for furtherance of the objects specified in clause 3(a) are:—

1.        To enter into agreements, franchise agreement and contracts with Indian or Foreign individuals, firms or companies for technical, financial or other assistance or collaboration for carrying on all or any of the objects of the Company.

2.        To apply for, purchase or otherwise acquire any trademarks, copy rights, patents, licenses, concessions and the like, concerning any exclusive or non-exclusive or limited rights of any kind which may appear to be necessary or convenient for the business of the Company and to purchase or otherwise acquire any information as to any invention which may seem capable of being used for any of the purposes of the Company.

3.        To acquire and take over the whole or any part of the Business, Goodwill, Property and Liabilities of any person or persons, Firm, Corporation or Undertaking, either existing or new engaged in any Business which the Company is authorized to carry on and to pay for the same either in cash or in shares or partly in cash and partly in shares.

4.        To amalgamate, enter into partnership or make any arrangements for sharing profits, co-operation, joint venture or reciprocal concession, with any individual person or Company carrying on or engaged in or about to carry on with similar or identical objects.

5.        To sell, lease or otherwise dispose of the undertaking of the Company or any part thereof as the Company may deem fit.

6.        To purchase, take on lease or in exchange, hire, construct or otherwise acquire any movable or immovable properties or any rights or privileges, which the Company may think necessary or convenient for the purpose of its business.

7.        To subscribe or contribute or otherwise to assist or to grant money to charitable, benevolent, religious, scientific, national, public or any other useful institutions, objects or purposes or for any exhibition.

8.        To pay out of the Company’s funds the costs and expenses incurred in connection with all matters preliminary and incidental to the formation, promotion and incorporation of this Company and the costs and expenses incurred in connection with all matters preliminary and incidental to the formation and incorporation of any Company which may be promoted by this Company and to remunerate any person, firm or Company for services rendered in the promotion of the Company or the conduct of its business.

9.        To provide for the welfare of the employees (including Directors) or ex-employees of the Com-pany and wives and families or the dependents or relations of such persons by building or contributing to the building of houses, dwellings or quarters or by grant of money, gratuities, pensions, allowances, incentives bonus or any other payments or by creating and subscribing or contributing to provident and other funds, associations, institutions, profit sharing or other schemes or trusts and by providing or subscribing or contributing towards places of instructions and recreations, hospitals and dispensaries and medical assistance.

10.     To invest any money of the Company, not for the time being required, for any of the purposes of the Company in such investments as may be thought proper and to hold, sell or otherwise deal with such investments subject to the provisions of the Companies Act, 2013 or any other applicable Act(s), Rule(s) and Regulation(s) etc.

11.  To open account or accounts with any bank or banks in the name of the Company and to operate upon the same.

12.     To create any depreciation fund, sinking fund, insurance fund, reserve fund or any special or other funds, whether for depreciation or for repairing, improving, extending or maintaining of any of the property of the Company or for any purposes, whatsoever to the interests of the Company.

13.     To make, draw, accept, endorse, execute, discount, negotiate and issue cheques, promissory notes, hundies, bills of exchange, bills of lading, railway receipts, debentures and other negotiable or transferable instruments subject to the Banking Regulation Act, 1949.

14.     To employ or pay experts, foreign consultants, management consultants and others in connection with the prospecting, acquiring, planning, execution, development, delivery and maintenance, training, and consulting, of all or any part of the business which the Company is entitled to carry on.

15.     To promote any other Company or companies for the purpose of acquiring all or any of the property of the Company or advancing directly or indirectly the objects or interests thereof and to take or otherwise acquire and hold shares in any such Company or companies.

16.     To appoint agent, franchise of the Company subject to the provisions of Companies Act, 2013 or any other applicable Act(s), Rule(s) and Regulation(s) etc.

17.     To distribute among members in specie or otherwise any property or assets of the Company and particularly the shares, debentures or other securities of any other Company including the Company formed to take over the whole or any part of the assets of this Company, subject to provisions of the Companies Act, 2013 or any other applicable Act(s), Rule(s) and Regulation(s) etc.

18.     To borrow or raise moneys, from commercial banks/financial institutions and/or other companies, or to receive it on deposit at interest or otherwise, and to secure the payment of such money in such manner as the Company may think fit and in particular by the issue of debentures or debenture stock, perpetual or otherwise, stocks, bonds, obligations, notes and securities of all kinds, to mortgage, pledge, guarantee, hypothecate or charge the whole or any part of the property, assets or revenue of the Company present or future, including its uncalled paid capital, by special assignment or otherwise, or to transfer or convert the same absolutely or any interest therein and to give the lenders power of sale and other powers as may seem expedient and to purchase, redeem or pay off such securities provided, the Company shall not carry on banking business as defined in the Banking Regulation Act, 1949.

19.     To advance, deposit or lend with or without security money, securities, assets and property to or with such person, companies or corporations and on such terms as may seem expedient, to negotiate loans, to discount, buy, sell and deal in bills, notes, warrants, coupons and other negotiable or transferable security or documents.

20.     To enter into any arrangements with the Government of India or with any states, with any authorities, municipal, local or otherwise or with any other persons, that may seem conducive to the Company’s objects or any other and to apply for and obtain and to purchase or otherwise acquire from any such Government, State, authorities or persons, any rights, powers, privileges, decrees, licenses, sanctions, grants and concessions whatsoever (whether statutory or otherwise) which the Company may think it desirable to obtain and acquire and to carryout exercise and comply with any such arrangements, rights, powers, privileges, licenses, decrees, sanctions, grants and concessions.

21.     To grant licenses or concessions over or in respect of any property or rights of the Company.

22.     To accept any payment for any property or rights sold or otherwise disposed off or dealt with by the Company either in cash, by installments or otherwise or in fully or partly paid-up shares of any Company or corporation with or without preferred or deferred rights in respect of dividend or repayment of capital or otherwise or in debentures, debenture stocks or other securities of any Company or corporation or partly in one mode and partly in other and generally on such terms as the Company may adopt.

23.     To institute, conduct and defend all actions and legal proceedings, against the Company and its officers and to refer any claim or demand by or against the Company and its officers to arbitration and to perform or challenge the awards if necessary.

24.     To insure the whole or any part of the Company, either fully or partially, to protect and indemnify the Company from liability or loss in any respect , either fully or partially and also to insure and to protect and indemnify any part or portion thereof, either on mutual principle or otherwise.

25.     To exercise all or any of its corporate powers, rights and privileges and to conduct its business in all or any of its branches in India and in any or all states, territories, possessions and dependencies thereof and in any or all foreign countries, and for this purpose to have and maintain and to discontinue such number of offices and agencies therein as may be convenient.

26.     To do all and everything necessary suitable or proper for the accomplishment of any of the purposes or the attainment of any of the objects or the furtherance of any of the powers hereinbefore set forth, either alone or in association with other corporate bodies, firms, or individuals, and to do every other act or acts, thing or things, incidental or appurtenant to, or growing out of, connected with the aforesaid business or powers, or any, parts thereof, pro-vided the same be not inconsistent of the Union of India.

4th  The liability of the member(s) is limited and this liability is limited to the amount unpaid, if any, on the shares held by them.

5th  The share capital of the company is Rs. 1,00,000/- (One Lakh rupees), divided into 10,000 (Ten Thousand) shares of Rs. 10/- (Ten Rupees) each, with power to increase, modify and reduce the Capital of the Company and to divide the shares in the capital for the time being into several classes and to attach thereto respectively such preferential, deferred, qualified, or special rights, privileges or conditions as may determined under the provisions of the Companies Act 2013 or any other applicable Act(s), Rule(s) and Regulation(s) etc.

6th  We the several persons, whose names and addresses are subscribed, are desirous of being formed into a Company in pursuance of this Memorandum of Association and we respectively agree to take the number of shares in the Capital of the Company set opposite to our respective names.

Sl. No.
Name, Description Occupation and address of each Subscriber
No. of Equity Shares taken by each Subscriber
Signature of Subscribers
Name, address, Description  occupation and Signature of witness or witnesses










































Witness Statement:
“I witness to subscriber/subscriber(s), who has/have subscribed and signed in my presence (date and place to be given); further I have verified his or their Identity Details (ID) for their identification and satisfied myself of his/her/their identification particulars as filled in”


Name of the Witness:
Signature of the Witness:

Place :                                                            Dated this     th                    day of             2014

Tuesday, May 20, 2014

ANNUAL GENERAL MEETING – Under Companies Act 2013

Before going to review the concern provisions of the Companies Act 2013 for Annual General Meeting, first we must understand the term Financial Year.

FINANCIAL YEAR (SECTION 2(41)):
The 2013 Act has introduced a significant difference in the definition of the term, ‘financial year’, which has been defined in section 2(41) of the 2013 Act to mean April to March. All the existing Company, on the commencement of this Act, shall, within a period of two years from such commencement, line up its financial year as per this definition of financial year.

Where the company or body corporate has been incorporated on or after the 1st day of January of a year, the period ending on the 31st day of March of the following year, in respect whereof financial statement of the company or body corporate is made up.

On an application made by a company or body corporate, which is a holding company or a subsidiary of a company incorporated outside India and is required to follow a different financial year for consolidation of its accounts outside India, the Tribunal may, if it is satisfied, allow any period as its financial year, whether or not that period is a year.

ANNUAL GENERAL MEETING (SECTION 96):
Every company other than a One Person Company shall in each year hold in addition to any other meetings, a general meeting as its annual general meeting. The company shall specify the meeting as such in the notices calling Annual General Meeting.

The 2013 Act states that the first annual general meeting should be held within nine months from the date of closing of the first financial year of the company [section 96(1) of 2013 Act], whereas the 1956 Act requires the first annual general meeting to be held within 18 months from the date of incorporation.

This means, for a company incorporated on 1st day of January 2015, the first financial year shall be closed on 31st day of March 2016 and Annual General Meeting should be convened on or before 31st day of December 2016. However for a company incorporated on 31st day of December 2014, the first financial year shall be closed on 31st day of March 2015 and Annual General Meeting should be convened on or before 31st day of December 2015.

One of the changes in the 2013 Act compared to the 1956 Act is that annual general meeting can now be held on all days including on Sundays and public holidays but cannot be held on National Holidays as declared by the Government. The Public/National Holidays are 15th August – Independence Day, 26th January – Republic Day and 2nd October – Gandhi Jayanti Day. So companies can now hold annual general meetings on all days of the year except these three days as above. Section 96(2)

Currently, the 1956 Act does not define business hours, which the 2013 Act now defines as between 9 am and 6 pm.

In Case of Listed Companies (Section 121) –
In case of listed companies (Section 121), a report on the annual general meeting, stating therein, a confirmation that the meeting was held and conducted as per the provisions of the Act and the Rules have to be filed with the Registrar within 30 days of the annual general meeting. 

As per Rule 31(1)(c) of the Companies (Management and Administration) Rules, 2014 the report shall contain the details in respect of the following, namely:-
  1. the day, date, hour and venue of the annual general meeting;
  2. confirmation with respect to appointment of Chairman of the meeting;
  3.  number of members attending the meeting;
  4. confirmation of quorum;
  5. confirmation with respect to compliance of the Act and the Rules, secretarial standards made there under with respect to calling, convening and conducting the meeting;
  6. business transacted at the meeting and result thereof;
  7.  particulars with respect to any adjournment, postponement of meeting, change in venue; and
  8. any other points relevant for inclusion in the report.
Rule 31(1)(b) states that the Report shall be dated and signed by the Chairman, or in case of his inability to sign, by any two directors of the company one of whom shall be a Managing Director, if there is one and the Company Secretary of the company. 

By Aalok Chhaperwal



Friday, February 21, 2014

Never Give Up...!!!

I am writing this article after watching the video of Steve Jobs speech that he had given in the year 2005 at Stanford University. Apart from the getting “Stay Hungry, Stay Foolish” mantra for the success, another mantra that act as a catalyser for every one’s life and that all we have got from his life is the mantra of Never Give Up. How he had face the deadly disease “Cancer” with so ease and calm and didn’nt allows Cancer to become an obstacle in the path of his goal. More surprisingly, after firing from Apple Computers, a Company founded and started by him, he didn’t stop and look back; and continued with the mantra Never Give Up. And as all we knows he came back and became the CEO of Apple.

I know it’s not so easy to adopt this mantra because situations are not identical and each life had different resources to face and to interact with the problems. But the best way to overcome with the problems is to face them. It is the way available to all and undoubtly works in every situation.

Recently saw an episode in the show named India’s Got Talent, in which a girl named Shubh Kaur Ghumman age 27 years from Punjab came at the platform; who has loosed her one Leg by mistake of Doctor; to perform the dance and did dance so well that everyone, not only the studio spectators but the peoples who were watching the show before TV were on their feet to clap. This is the perfect factual illustration of Never Give Up mantra.

Most successes are not overnight successes. Before you are able to taste success you are faced with temporary defeat and failure. It is at these failures and defeats where most people give up.

As long as you are alive you have no excuse to say you can’t, the only valid excuse to give up is that you are dead. The things that can make your dream into reality are inside you, only you have to recognize and utilize them. True failure isn’t when you miss the mark; rather it’s when you give up.

Take another real illustration of Thomos Edison. When Thomas Edison was interviewed by a young reporter who boldly asked Mr. Edison if he felt like a failure and if he thought he should just give up by now. Edison replied, "Young man, why would I feel like a failure? And why would I ever give up? I didn't fail 3,000 times. I found 3,000 ways how not to create a lightbulb" And with the magic mantra of Never Give Up, he got the success and invented lightbulb.

Life is all about choices. If you choose to live, then you have to live confidently even the shower of problems come. Walt Disney was fired by a newspaper editor for lack of ideas. Disney also went bankrupt several times before he built Disneyland.

Jackie Chan dropped out from grade school after the 1st year and was sent to the China Drama Academy where he trained for 19 hours a day. He used to be a stuntman in Bruce Lee’s movies.

Bill Gates was a Harvard dropout but was clever enough to buy someone’s product for $50,000, rebrand & licensed it to IBM & other computer companies for billions.

All these are the best illustrations of the mantra Never Give Up. The more you fail, the more you learn. The more you learn, the closer you’re to where you wanna be. If you never failed, you’ve never lived.


Contribute Articles on : www.caclubindia.com;  www.caarticles.com